SANOFI
Eyes on Production survey – Privacy Notice
Last update: 27/06/23
Our commitment
SANOFI fully understands the importance of privacy and the protection of Personal Data in the digital era and is committed to ensure an adequate level of data protection for participants into its surveys.
What will you find in this document?
The objective of this Privacy Notice (“Notice”) is to help you understand what Personal Data is collected through this survey, why SANOFI processes such Personal Data and the measures it implements to protect such Personal Data.
Personal Data means any information that relates to an individual (‘Data Subject’) which directly or indirectly identifies him/her.
To administer this survey, we use a third-party platform. This Notice does not describe the processing of data collected and used by the platform operators for their own purposes. To learn more about this, please read the privacy and cookie notice on the platform's pages.
SANOFI’s role
For the purposes of this Notice SANOFI means Opella Healthcare Group SAS, 82 avenue Raspail, 94250 Gentilly, France, which is the Controller for the processing of any Personal Data collected through this survey, for the purposes detailed in the following sections.
Validity and evolution of this Notice
This Notice may be modified by SANOFI, from time to time, in particular to reflect changes in applicable legislations and / or in SANOFI’s practices. Changes will be available on this page. We invite you to check this Notice periodically.
This Notice applies to SANOFI’s “Eyes on Production” survey.
What Personal Data SANOFI processes about you, and why
By participating in this survey, you will not be asked to provide any data that can directly identify you.
Sanofi will only collect your answers to our questions. However, such answers is information about you and, therefore, your Personal Data.
SANOFI will collect and process this Personal Data solely to pursue the legitimate interest of the Controller and its affiliates to create safer and more inclusive workplaces for you and the other talent and crew members involved in our productions around the world.
You are requested to not provide any unwanted information that my directly identify you or others in the questionnaire (for instance, refrain from sharing names or contact details in the free text fields).
Recipients of the data
For the purposes described above, SANOFI will share your Personal Data with authorized third-party service providers. SANOFI imposes to third party service providers adequate contractual relations to ensure the protection of your Personal Data, according to applicable data protection Law.
To administer this survey, we rely on our partner Talent Trust, which collects and processes your Personal Data on behalf of us.
International transfer of Data
SANOFI is part of a multinational organization with affiliates, partners and subcontractors located in many countries around the world. For that reason, SANOFI may need to transfer (via access, visualization, storage, etc.) your Personal Data to countries which may not be regarded as providing the same level of protection as the jurisdiction you are based in.
In cases where SANOFI needs to transfer Personal Data outside the European Union, it shall ensure that adequate safeguards, as required under applicable data protection legislation, will be implemented (including, notably, the European Commission’s Standard Contractual Clauses, as applicable).
How long will SANOFI retain your Personal Data
SANOFI will retain your Personal Data only for the period necessary to fulfill the purposes outlined in this Notice. As an exception, SANOFI may be required to retain your Personal Data for longer periods as required or permitted by law, or as necessary to protect its rights and interests.
Is the collection of this data mandatory or optional
Participation in this survey is voluntary and, therefore, the provision of data is optional.
Even if you choose to participate, you will have the choice of whether to answer some questions or not
About children Personal Data
We do not knowingly collect personal information from children under 18 through our Eyes on Production survey. If you are under 18, do not participate in this survey.
Security Measures
SANOFI has implemented a variety of technical and organizational procedures and measures to ensure the integrity and confidentiality of your Personal Data from unauthorized access, use and disclosure. These measures take into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.
For instance, we store your Personal Data on servers that have various types of technical and physical access controls, which may include, for instance, if appropriate, encryption. We may also aggregate, pseudonymize or anonymize Personal Data to ensure that no personally identifiable information is communicated to third parties.
Although we do not collect any information that can directly identify you, the answers you provide by completing the questionnaire could still combine in a way that is unique and that, when combined with other information, would allow someone to trace them back to you. To mitigate this risk and protect your anonymity, we have segregated activities between us and our partner so that:
· our partner is the only party who has access to your answers. They will not have any information that can allow them to directly or indirectly identify you and will only share with us group scores and anonymized comments.
· neither SANOFI nor any other party involved in our productions will have access to the answers you provided. We will only obtain non-personal data, such as anonymized and/or aggregated information.
If you wish to report any issue or concern regarding a possible violation of a law, rule or one of the principles in our Code of Conduct occurred during the production, please use our Speak-up Helpline, which is a safe channel operated by a third-party vendor and overseen by the Ethics and Business Integrity department.
Your Privacy and Data Protection rights
You may, where required by applicable law and subject to limitations which may apply by exceptions or legal requirements, be entitled:
to have access upon simple request to your Personal Data. You may receive a copy of such data; unless it is directly available to you, for instance within your personal account in the applicant management tool;
to obtain a rectification of your Personal Data should your Personal Data be inaccurate, incomplete, or obsolete;
to obtain the deletion of your Personal Data in the situations set forth by applicable data protection law (“right to be forgotten”);
to withdraw your consent, at any time, to data processing without affecting the lawfulness of processing, where your Personal Data has been collected and processed on the basis of your consent;
to object the processing of your Personal data, where your Personal Data has been collected and processed on the basis of legitimate interests of SANOFI, in which case you will need to justify your request by explaining to us your particular situation;
to request a limitation of the data processing in the situations set forth by applicable law;
to request that some of the Personal Data you provided to us is brought to you, or to another data controller, in a commonly used, machine-readable format.
While we suggest that you contact us beforehand, you are entitled to lodge a complaint with your local Data Protection Authority regarding the processing of your Personal Data.
If you would like to exercise any of these rights, please contact us as described in the “How to Contact Us” section below.
How to contact us
SANOFI welcomes any questions or comments you may have regarding this Notice or its implementation. Any such questions or comments should be submitted using the contact form available here.